| CASE STUDIES IN COPYRIGHT PERMISSIONS
Case Study 8:
4/22/04: Called studio to find out whom to speak
to with permissions requests. I was transferred to
a person they thought was appropriate (though they had not
had a request quite like ours before) and was given a mailing
address to which we could send the package.
4/22/04: Permissions packet sent, note on calendar to follow
5/5/04: Called permissions contact to follow up. He doesn't
know yet. We will keep in touch. He thinks there might be
a way to handle permission for certain documents for research
purposes. I will do some research on the exact nature of
the material we have from this studio and get back to him
in a few weeks for more discussion.
5/26/04: Spoke to contact again and clarified that what
we had was almost all press kits. He said he thought those
would be fine, and we will send out another permissions
packet including a copy of one of the press kits as an example.
He thinks they can sign the form.
5/26/04: Sent package with cover letter.
6/16/04: Called permissions contact. He said he had forwarded
the materials to counsel, and is still waiting for an answer.
Also, their offices are moving, noted new phone number.
9/10/04: Called new number, and I was told that the original
permissions contact no longer worked there. I was told to
call new permissions contact (number provided).
I left a voice message for her, and said to call me back
or e-mail me with contact info for the previous permissions
contact (I wanted to find out from him where things stood
when he left the position), or to discuss our case with
9/10/04: The new permissions contact person called. She
said she would look into it, and she will send me her e-mail
9/10/04 : Received an e-mail requesting information about
what had transpired in my communication with the previous
contact person, and the nature of our project.
12/9/04: Called to speak with current permissions contact
person, and was told she is no longer with the company.
I was transferred to a new permissions contact person and
got his voicemail. I left a message and will try him again
next Thursday (marked calendar).
12/10/04: New permissions contact person called.
He said he thinks our permissions file is still in-house,
but he would like me to send him an e-mail (contact information
provided) with a summary of what we need, etc.
Sent e-mail and marked calendar to follow up after New
12/15/04: Received an e-mail from (third) permissions contact
saying the studio wasn't interested (!).
Sometime after that I received a voicemail message from
him saying I should e-mail him a list of distributors who
have given permission already.
12/23/04: I e-mailed the permissions contact person a list
of distributors I retrieved from CineFiles and marked the
ones who've given permission. Made note to contact him on
1/13/05 if I don't hear back from him.
1/3/05: Received an e-mail from permissions contact saying
they didn't want to let us display their material. I was
further informed that their company had been sold, and the
new company would be taking over that part of their operations
soon. I was advised that we should contact the new company
directly in a few months when the transition was complete.
Needless to say, I have put this one on the back burner,
though I may resurrect it in a few weeks by starting the
whole process over again at the new company.